Fabric KK (hereinafter referred to as "the Company") handles information related to its clients and their customers across various services, including design, research, and consulting. Recognising the importance of protecting personal privacy and safeguarding confidential information, all employees of the Company adhere to the following Privacy Policy.

1. Compliance with Applicable Laws and Regulations

The Company complies with the "Act on the Protection of Personal Information (個人情報の保護に関する法律)" and all other applicable laws, regulations, and guidelines concerning the handling of personal information, as well as this Privacy Policy.

2. Collection, Use, and Provision of Personal Information

• The Company collects personal information only through lawful and fair means, clearly specifying its intended purpose.

• Personal information is used strictly within the scope of the stated purpose, and if used beyond this scope, prior consent from the individual is obtained.

• As a general rule, the Company does not provide personal information to third parties. However, if provision is necessary, prior consent from the individual will be obtained.

• Personal information is managed accurately and kept up to date, ensuring it is only retained for as long as necessary to achieve the intended purpose.

3. Purpose of Use of Personal Information

The Company uses the collected personal information for the following purposes:

• Conducting various research and analysis activities commissioned by clients

  • Gathering and summarising data on social phenomena, policies, products, and services for clients without disclosing personally identifiable information.

• Providing information about the Company’s services and events

• Conducting surveys related to customer satisfaction and needs analysis

• Communicating with business partners regarding operational matters

• Responding to enquiries and requests

• Managing human resources and payroll-related matters for employees and business partners

• Conducting recruitment and employment-related procedures

• Other purposes for which prior notice and consent have been obtained

4. Sharing of Personal Information

The Company may share personal information with third parties within the necessary scope to achieve the stated purposes of use.

When outsourcing certain business operations, personal information may be entrusted to contractors who meet established data protection standards. The Company ensures that appropriate agreements are in place and exercises proper supervision over entrusted parties.

5. Security Measures

The Company takes necessary and appropriate measures to prevent the breach, loss, or damage of personal information and to ensure its secure management. The Company’s personal information protection management system is regularly reviewed and improved in accordance with changes in the business environment.

Security measures include:

• Encryption of confidential data

• Strict access control measures

• Regular security audits

6. Requests for Disclosure and Other Actions Regarding Retained Personal Information

The Company responds to requests concerning retained personal data, including:

• Notification of the purpose of use

• Disclosure of retained personal information

• Correction, addition, or deletion of personal information

• Suspension of use or deletion of personal information

• Cessation of provision to third parties and disclosure of third-party sharing records

For requests or enquiries, individuals must provide their name and contact details (email address or phone number) and reach out to the contact information below. The Company will verify the identity of the person requesting changes and respond within reason.

7. Personal Information Protection Manager

The Company appoints a Personal Information Protection Manager responsible for:

• Overseeing data management operations

• Ensuring compliance with personal information protection regulations

• Responding to enquiries related to personal information protection

• Implementing internal data protection procedures and training programmes

8. Inquiries Regarding Personal Information

For questions or concerns regarding personal information, please contact:

Fabric KK Personal Information Inquiry Desk

Inquiry Form:
https://fbrc.typeform.com/to/X1DUqDhF

Mailing Address:
Fabric KK Personal Information Inquiry Desk
Nakame Gallery Street J4, 2-45-12 Kamimeguro, Meguro-ku, Tokyo
153-0051, Japan

9. Revisions to the Privacy Policy

This Privacy Policy is subject to change without prior notice in response to amendments to applicable laws or changes in societal conditions. The revised Privacy Policy will take effect upon publication on the Company’s website.

Last Updated: April 4th 2025